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Recording meetings

Self Hosted
Available in WorkAdventure Self Hosted
 Free
Not available in WorkAdventure SaaS Free Plan
 Premium
Available in WorkAdventure SaaS Premium Plan

WorkAdventure enables you to record live conversations happening in bubbles or in meeting rooms.

Starting a recording​

To begin recording, click the Record button in the action bar.

Start recording

Click the same button again to stop the recording.

  • Only one user can record a given meeting at a time. If a recording is already in progress, the Record button will be disabled for other participants.
  • If the user who started the recording leaves the meeting or exits the bubble, the recording automatically stops.

When the recording ends, it becomes available in the Recordings section located in the Apps tab of the action bar.

caution

Recordings are stored for 3 months. After this period, they are automatically deleted. If you want to keep them, make sure to download them before the retention period ends.

Configuring who can record​

By default, any logged-in user can start a recording in any bubble or meeting room.

You can restrict this ability to specific users by configuring a specific tag in the "Recording" setting screen.

In WorkAdventure, open the map editor (by clicking Tools > Map Editor in the action bar).
Then, click the Configure my room button (the "gears" icon), then select the Recording tab.

Record settings

In the "rights" section, you can specify a tag that users must have to start a recording.

For instance, if you put recorder in this field, only users with the recorder tag (or the admin tag) will be able to start a recording. You can grant tags to members from the admin dashboard.

note

If you put many tags, any of the tags will allow the user to start a recording.

Recordings are available only in Premium worlds or self-hosted instances.
They are not available for public maps (maps whose URL starts with /_/).

Who can access the recordings?​

Only the user who initiated the recording can view and download it.

From the Recordings section in the action bar, the user can:

  • Browse their past recordings
  • Download them locally
info

Once downloaded, the recording can be shared with anyone using third-party services or re-uploaded to the map (for instance, as a YouTube video embedded in a zone).

Disabling recordings​

Administrators can disable the recording feature for an entire world from the admin dashboard.
In the “Edit your world” window, simply uncheck Enable recording.

Disable recording

Where are recordings stored?​

Recordings are stored in an encrypted storage bucket located in our cloud provider’s datacenter in Gravelines, France (EU).

They are retained for 3 months and then automatically deleted.